Adding Study Team Members to REDCap Projects

Owned by Christopher Sorensen
Aug 13, 2024
2 min read

For the WashU REDCap instance, access to REDCap projects and user rights for individual user on projects are controlled by the study teams themselves. This means that the individual study team determines who is given access to a project and what tasks that person is able to complete once added (User Rights). See User Rights Definitions to learn more about what rights you should give a new study team member based on the tasks they are completing. The user must have logged in to https://redcap.wustl.edu and confirmed their email address prior to being added to projects. If the user does not have a WUSTL Key and password, they will need to obtain a guest WUSTL key (WUSTL Key Guest Account Request Form completed by WUSTL sponsor). If you need added to a project, please email the link to this FAQ to someone on the project who can add you or Submit a REDCap Ticket so we can let you know who is able to add you.

Once the user has confirmed their account, navigate to the project you would like to add them to and:

  1. Select User Rights on the left-hand column

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  1. Begin typing their name or WUSTL Key.  Select the user when you see their name and WUSTL Key.  Select Add with Custom Rights. 

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  1. Choose what user rights the person should have. Assign them the minimum necessary User Rights the person will need. For example, if someone is only performing data entry, they do not need Highest Level Privileges.     

If you are unable to contact someone on the project with user rights privileges, see this FAQ: I need added to a project but am unable to contact someone on the project with user rights privileges.