Summary Accrual Updates

How do I know if my study requires this?

Adding Summary Accruals

1. Begin on Home Page > Protocols menu > PC Console

2. Select a protocol by entering the protocol number in the "Select Protocol" field

3. Click the Accrual vertical tab

4. Complete the following Required Fields in the "Add Protocol Accrual" block:

   1. Select "From" and "Thru" dates

      1. The From Date is the start date of this summary accrual entry

         1. If this is the first entry, this should be the date the study opened to accrual.

      2. The Thru Date is the end date of this summary accrual entry

      3. Only accruals occurring in the same calendar year can be grouped together.

         1. Ex: An entry of From 10/15/2025 Thru 1/15/2026 is invalid. Instead use Thru 12/31/2025, then separately log an entry for From 1/01/2026 Thru 1/15/2026

   2. Enter "Accrual" number

      1. Accrual indicates the accrual number being recorded for this time period

      2. Enter the number of accruals (or specimens, entries, etc) for the specified period of time

   3. Select "Institution" and "Internal Accrual Reporting Group" from drop-down box

      1. The institution where the accruals being recorded occurred. Select the Institution responsible for recording the accruals.

   4. Complete Race, Biological Sex, and Ethnicity

      1. Biological Sex options are Male, Female, Unknown

      2. Ethnicity options are Hispanic or Latino, Non-Hispanic, or Unknown

      3. Race options are American Indian or Alaska Native, Asian, Black or African American, Multiple, Native Hawaiian or Other Pacific Islander, Other, Unknown, White

         1. Do not select “Hispanic or Latino” for Race, as that should be designated in the Ethnicity field.

         2. Do not select “Middle Eastern or North African”. If this is applicable, please use the “Other” option.

         3. You can select multiple races, if applicable.

   5. Select "Disease Site" from the drop-down box

      1. The Disease Site is the organ in the body where the patient's cancer first developed.

      2. If the participant does not have a primary cancer diagnosis at the time of enrollment or the participant is a caregiver, provider, etc. then leave Disease Site blank.

   6. Complete other fields based on HRPO approved data collected

      1. "Age Group" options are 0-9, 10-19, 20-29, 30-39, 40-49, 50-59, 60-69, 70-79, 80-89, 90-99, 100+.  If age group is unknown, then leave blank.

      2. "Zip Code"- enter 5 digit numerical zip code in box. If zip code is unknown then leave blank. 

   7. Click "Add"

   8. Click "Close"

   9. Accruals will show in Accrual Summary box, and in study specific "Accrual to Date" headers.

   Open

   

*Institutional required fields marked in red, bold font