Overdue Specimens - Search/View/Report Function

Starting July 1, 2023, there is a new functionality available in the NCI BioMS Graphical User Interface (GUI) to search, view and download a Report of Potentially Overdue Specimens for a user’s authorized collection site(s). CRAs already receive an email notification for the already overdue and mandatory specimens on every Wednesday morning. The subject of this email is “ Potential Overdue Specimens”. Since it is possible to have additional and new patient registrations anytime during the week, it is recommended that the CRAs use the comprehensive list of Overdue specimens which is available to view/download from BioMS Graphical User Interface. The following are the steps to follow to view/download Overdue Specimens list.

In order to use this function, click on the newly available Overdue Specimens option under SEARCH menu in BioMS GUI as shown below. The objective of this new feature is to allow CRAs to review potentially overdue specimens in real time and take necessary actions to resolve overdue specimen notices.

SEARCH menu in BioMS GUI

The following page will be displayed allowing the user to search for All Overdue Specimens (Default option with nothing entered in the search box). There are two options to search and filter: Overdue Specimens for a Patient ID or Overdue Specimens for a Study. Select the option and then Click search button which will display the results for the search. If you select a Patient or Study, type in Patient ID or Study ID, then select the same from the search bar as it appears and then click search. This is similar to how search function works in BioMS GUI.

OVERDUE SPECIMEN SEARCH page from BioMS GUI

The SEARCH RESULTS page will show a count of the total overdue specimens and the results page will be displayed as shown below. (Specimen ID, Patient ID and Registration Site info were removed from the screen shot below.)