22 - Tissue Block Return Requests

Owned by Bijoy George
Last updated: Dec 06, 2024
3 min read

Summary

This is a new function in Alliance BioMS which enables collection site users to request a return of the Fixed Tissue Block(s) they have submitted to one of the Alliance Biorepositories.

Please note that Tissue Block(s) will be returned only to the collection site that submitted the specimen(s). Any clinical surgical pathology block will be returned within 10 working days of submitted request, when needed for clinical management or clinical trial enrollment. Otherwise, all blocks will be returned to the submitting institution when the trial and correlative science study end points have been met. Any clinical surgical pathology block that is submitted for research studies will not be exhausted or rendered unsuitable for future diagnostic use. 

Important Notes

  1. Once the Biorepository receives the request, if there are any questions, the staff will reach out to you at the email address or the phone number provided. Please make sure the shipping address you provided in the request is accurate.

  2. Once Alliance Biorepository distributes the requested Tissue Block(s), BioMS receives an auto notification and updates the respective specimen status with “-RETURNED” appended at the end.

  3. You can identify such returned Specimens as follows.

    1. On Patient Checklist as well as in BioMS search of specimens, the Returned specimen will be shown with word “RETURNED” appended to the end of the Received Specimen Quality value. Please see an example shown below.

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  1. Please note that a request for return will nullify the original specimen submission. This submission will be registered as 'unsubmitted' until:

    1. the repository receives the block back, or

    2. an alternate tissue specimen that meets protocol/CSM criteria is submitted, or

    3. the specimen is recorded again as 'Not collected' with the reason noted.

Step by step Instructions  

Please read the following step by step instructions on how to submit a Tissue Block Return request.

Step: 1 Login to BioMS using your user credentials. Upon successful login, you will see a menu option in the left Navigation Bar called “ Block Return Requests” under TASKS.

image-20241107-135743 (1)-20241107-172103.png

 

Step: 2 Upon clicking the Block Return Requests menu option, the following page opens. All mandatory fields are indicated by red asterisks *.