How to Register a Subject Who is Not in EPIC

Owned by Former user (Deleted)
Last updated: Jul 06, 2023 by Kate Schoellhorn

If the patient should be in EPIC, follow the standard registration procedure for EPIC. If the study subject does not have an EPIC patient record and is not expected to need a patient record for study participation, the OnCore Support Team offers a manual patient registration process. There are two manual patient registration forms to choose from:

  • External/Secondary Sites
  • WashU: 
    • Only use this form for new study participants who do not exist in OnCore or Epic and do not require a patient record in Epic (e.g., healthy volunteer in an observational study).
    • Note that the majority of individuals already have EPIC records (including Volunteer for Health participants).

Need more help? Contact the OnCore Support Team: oncore@wustl.edu