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The WUSTL Instance of REDCap is considered self-service. Once a user with a WUSTL Key and password logs in to REDCap, they can begin creating REDCap Projects on the WUSTL REDCap Instance. If you choose to use REDCap to collect and store research data, the Principal Investigator of the research study assumes responsibility for the proper building and maintenance of the project in order to keep data in compliance with all university, funder, and other governing body requirements. REDCap is a software platform built and maintained by Vanderbilt University. REDCap is designed so users are able to build and maintain their own databases. REDCap is a tool that does not require database administration, web development, or computer programming skills, however, projects can become large and complex quickly. I2DB provide basic support and training to assist you with your project (WashU REDCap Support) as well as some services for a fee (Intake Form). Given the nature of REDCap as a self-service system, we cannot guarantee we will be able to resolve all issues or find solutions for all desired needs that arise throughout the duration of your project. It is important that you or someone on your study team have commensurate REDCap training and/or experience to match the complexity level of the project being planned and are comfortable maintaining the database under these conditions. Please submit a ticket if you have questions about whether REDCap is right for your project and study team before beginning a project.
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Projects are in Development Status by default when a project is created. Development Status allows for easy building, testing, and modifying in order to tailor the project for the specific needs of your study. Data collected and stored in a project that is in Development Status is not considered HIPAA compliant. Therefore, collection and/or storage of PHI or other sensitive data ("real data") are not permitted while the project is in Development Status. In addition, data are not backed-up when the project is in Development Status so you are at risk of permanent data loss. Projects must be moved to Production Status before collecting after the project has been thoroughly tested AND the IRB has approved the protocol for the study(ies) which data will stored in REDCap. An IRB Approval Letter will be requested and required in order for the number and PI need to be entered for a project to be moved to the production server. Multiple REDCap Projects can be created for a single study as long as each is moved to Production Status and the IRB Approval Letter is uploaded number must be entered for each individual REDCap Project.
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