All information pertains to REDCap Version 14 (REDCap v14). REDCap Version 7 was decommissioned on 12/31/2023. If you need information about REDCap Version 7, please submit a ticket.
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If you have questions about the information on this page or any other REDCap questions, please submit a ticket.
WUSTL REDCap Instance and Servers
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Anyone with a WUSTL Key and password can log in to https://redcap.wustl.edu/. A confirmation email will be sent to the primary email in for WUSTL Key account holder. For Washington University faculty and staff, this will be your @wustl.edu email. For users with a guest WUSTL key, this will be the email listed as primary when the guest key was created.
Guest Wash U WashU REDCap Accounts
Users from external sites must receive a Guest WUSTL Key and Password. In order for an external collaborator to receive a guest WUSTL Key, a Wash U "Sponsor" will need to complete the WUSTL Key Guest Account Request Form. This form needs to be completed for EVERY external collaborator, not one form per site. The "Sponsor" can must be the project Principal Investigator (PI) or Project Administrator (PA). A PA is generally a Research Coordinator, Program Specialist, Nurse Coordinator or other study team member that has the highest level User Rights on a project such as Project Setup, User Rights, and Data Access Groups (DAGs). PI and PA are sometimes listed together in REDCap as PI/PA.
Accounts will remain active as long as the user is associated with the university or the guest WUSTL Key is active. Accounts of users departing the university will be suspended when the WUSTSL WUSTL Key and password becomes inactive. Users who change departments within Washington University do not have their accounts suspended so do not need to create a new account when they begin in the new department. Please note, a guest WUSTL Key is not tied to an external collaborators institutional account meaning if they leave their current position, the guest WUSTL Key may remain active unless the "Sponsor" of the guest WUSTL Key alerts Wash U IT to deactivate the account. It is important that you monitor external accounts and remove the user from projects if they are no longer working on the project.
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The WUSTL Instance of REDCap is considered self-service. If you choose to use REDCap to collect and store research data, the Principal Investigator of the research study assumes responsibility for the proper building and maintenance of the project in order to keep data in compliance with all university, funder, and other governing body requirements. REDCap is a software platform built and maintained by Vanderbilt University. REDCap is designed so users (e.g. PIs, PAs, study team members) are able to build and maintain their own databases. REDCap is a tool that does not require database administration, web development, or computer programming skills, however, projects can become large and complex quickly. I2DB and Becker Medical Library provide basic support and training to assist you with your project (WUSTL REDCap Resources) as well as some services for a fee (Intake Form). Given the nature of REDCap as a self-service system, we cannot guarantee we will be able to resolve all issues or find solutions for all desired needs that arise throughout the duration of your project. It is important that you or someone on your study team have commensurate REDCap training and/or experience to match the complexity level of the project being planned and are comfortable maintaining the database under these conditions. Please submit a ticket if you have questions about whether REDCap is right for your project and study team before beginning a project.
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