The guidelines below are the Center for Clinical Studies (CCS) recommendation for Financial Coordinators to incorporate within the departments OnCore specific SOPs. These guidelines were developed to support current state OnCore invoice usage and future financial integrations. For questions, please contact Center for Clinical Studies via email at ccs_billing_services@wusm.wustl.edu.
The recommended standard invoice number should be up to 15 characters
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- Workday Project Number minus the PJ → Dash → Sequential Numbering
- Example: 000019937-01
OnCore-Only Invoices
For invoices that should not be included in WorkDay, follow the same guidelines as above, except the invoice number should start with a letter prefix. CCS recommends a prefix of 'DNS' (for do not send) for invoices that do not belong in Workday because payment is not expected or was received prior to Workday go-live. For invoices for grant studies, CCS recommends a prefix of “SPA” before the standard invoice numbers.