New Budget Version

New Budget Versions are necessary when there is a budget revision needed for a study with a released calendar

From the Home Page navigate to the Financials menu > Financials Console > Select Protocol
Select the Subject Related vertical tab
Identify the New Budget Version button at the bottom of the page. If you do not see it, check the following:
1. The calendar for which you are attempting to create a new budget for has been released.
  1. There should be a date in the () on the tab for that calendar version.
  2. On the below example, the latest budget for calendar Version 4 was released on 9/9/2019.
2. The Rate Base for the budget has been set
  1. Go to the Financials Console > Parameters tab and make sure the Rate Base field has a value (as shown below).
  2. If there is not value, click Update at the bottom of the page, then select "Industry" for the Rate Base, then press Submit.
Click on the New Budget Version button at the bottom of the Subject Related vertical tab.
The New Budget Version pop up window will appear asking: Do you wish to lock the budget events in the new version?
Select: Yes, lock the budgets events. Occurred visits will be updated retroactively
1. Financial Coordinators should only complete Locked Budget versions
2. If you feel that an Unlocked Budget version is needed, make sure to not make billing designation changes unless consulting with the Coverage Analyst.
After you have completed entering your budget revisions, you will need to release the budget by navigating to the Subject Related tab, scrolling to the bottom and entering an Effective Date and clicking Release Budget.
1. If this is an unlocked budget version, you will need to enter the current or a future date for the budget release.
2. If this is a locked budget version, you can backdate the budget release, but it must be after the date of the last budget release.

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