Versions Compared

Old Version 52

changes.mady.by.user Bijoy George

Saved on

compared with

New Version Current

changes.mady.by.user Bijoy George

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

Effective March 1, 2023, to ensure that all scheduled, mandatory biospecimen submissions related to Alliance clinical trials are complete, the Alliance BioMS system will begin to generate and send automated email messages to remind clinical sites of any potential overdue and mandatory biospecimen submissions. Please find answers to the most common questions related to this new effort below. If you have questions that are not answered below, please contact Alliance BioMS Help Desk at HelpSpecimen Reporting at Specimen Reporting

  • Why am I receiving an SOS notification?

    BioMS will automatically create an email overdue notification for any Alliance trial biospecimen that meets all of the following conditions. 

  1. Defined in the protocol as a mandatory submission 

  2. Is a scheduled submission based on the participant registration date and the study calendar

  3. Has not been marked as collected (either the primary specimen or protocol-defined alternate specimen ) by the anticipated collection date plus a ‘grace period’ which is defined by the protocol and specimen type. 

  4. Has not been marked in BioMS as "Not Collected" with the appropriate reason selected. (Sometimes, it is possible that sometimes Mandatory specimens cannot be obtained and it is allowed as an exception)

  5. And You were the last CRA who collected specimens on the study from your site.  

...

BioMS sends emails to the last registered CRA who submitted a specimen for the specific trial at the specific institution.  If you are no longer responsible for patients on the trial, please forward the email to the appropriate individual and contact alliancespecimenreporting@email.wustl.edu  so that BioMS Team can take necessary actions if possible.

  • I received an SOS notification for a patient who is not or no longer (Patient off study)  on this trial. What should I do? 

...

Please confirm that the submitted specimens was properly logged in BioMS under the correct study, patient, timepoint, and specimen type.  If a specimen was incorrectly logged in BioMS, please contact the BioMS Help Desk to resolve this issue. 

...