Page Comparison

Access to the WashU OnCore application requires:

1. Completion of role-based OnCore training. Roles include:
   
   1. Clinical Team: Users who will need to register/manage individual patients in OnCore. Training for this role is an online, instructor-led, interactive class. You will follow along with the trainer with registering a fake subject in OnCore's Training site. You are expected to complete all tasks prior to being granted the role in OnCore. . You can register for the training through Learn@Work here.  
   2. Financial Coordinator: Users who need access to the financial console and will enter pre/post award data. Training for this role is as needed due to it being needed only by departments that used OnCore Financials. Contact the OnCore Support Team if you believe you need this role. 
      
   3. Regulatory Role: Users create new protocols, submit to PRMC, track IRB records, and keep protocol statuses up to date. Training for this role is a web-based, recorded instructor-led class. You are expected to complete all tasks along with the recorded trainer prior to being granted the role in OnCore. You can request the Regulatory Role Training through Learn@Work here. Once you launch this training in L@W, you will be prompted to fill out a form that will be sent to the OnCore Support Team. They will contact you within 1 business day with the information on how to access the training. 
      
   4. View Role: Users can view protocols and consents, print documents, and do effort tracking. External Coordinator: Non-WashU coordinators only. Manage individual subjects and track visitsThe view role has access to the CRA, PC & Subject Consoles. 
   5. FinView: Users can view the Coverage Analysis & Financial Consoles in addition to the consoles allowed for the View role. Prerequisite for this role is the View role. Currently, there is no additional training required for this role. If you believe you need this role, contact OST to add this role to your account.
   6. Billing Reviewer: Compares subject level calendar visits with clinical visit charges to determine billing route. Users can view the Coverage Analysis, PC & Subject Consoles in addition to the consoles allowed for the View role. Prerequisite for this role is the View role. Currently, there is no additional training required for this role. If you believe you need this role, contact OST to add this role to your account.
   7. Billing Grid Approver: Users who will need to do the Budget Team Signoff for calendars, but do not have or need the Financial Coordinator role. This role as access to the Protocol Specification (calendar), Coverage Analysis & PC Console. Prerequisite for this role is the View role. There is an additional training in Learn@Work for this role. Currently, the training is a PDF, that you will download, that shows the steps to take to sign-off on the calendar. You can register for this role in Learn@Work here. 
   8. External Coordinator: Non-WashU coordinators only. Manage individual subjects and track visits. 
      
      

2. Anchor
   Access Requirements Access Requirements

   Verification of HIPAA training from the user's home organization.
   1. Please note that documentation must demonstrate that the user completed a HIPAA workforce training course at their home institution. Covered entities are required to demonstrate their workforce has been trained on the HIPAA Privacy, Security, and Breach Notification Rules, and typically provide a certificate of completion for verification that can be used for this purpose (see example).
   2. HIPAA training content nested within Human Subjects in Research (HSR) training courses (e.g., CITI or NIH HSR trainings) does not qualify as documentation for this level of HIPAA training, as it is not as in-depth and does not cover institution-specific requirements for breach-reporting and other related policies. All users must provide documentation of HIPAA certification prior to obtaining access to OnCore.
   3. The OnCore Support Team (OST) at oncore@wustl.edu or 314-747-0347 can confirm HIPAA certification for WUSTL and BJC employees within our eLearning systems. External users should provide documentation to the OST per the instructions below.

...