Alliance BioMS Contingency Procedure
Updated 10/01/2023
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PURPOSE
Computerized systems must have a defined contingency plan for work continuation during times when the system is not available. Through use of this plan of action, sites can continue to collect, process, ship, and receive specimens in a timely fashion during system downtime.
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1) Notification of unscheduled downtime which is anticipated to be greater than two hours will be posted at the following locations
http://www.allianceforclinicaltrialsinoncology.org/main/
https://www.allianceforclinicaltrialsinoncology.org/main/member/standard.xhtml?path=%2FMember%2FBMS
This direct notification to end users will also occur via the Alliance listserv. End users will be advised to follow the protocol described below.
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1) End users collecting and shipping biospecimens during BioMS downtime must adhere to the following procedures.
Collection Site
a) Reference the hard copy of the protocol as well as the Correlative Science Manual (CSM) for specimen collection and shipping requirements. Copies of the protocols that are available in the BioMS system are listed here: https://washu.atlassian.net/wiki/x/LBwvCw
b) Complete the BioMS Specimen Log and Shipping Manifest form.
c) Package specimens in accordance with the shipping details provided in the Protocol/CSM.
d) Send shipment to the designated repository, in accordance with the protocol details
e) Email a scanned copy of the completed BioMS Specimen Log and Shipping Manifest form to Bioms@alliancenctn.org for data entry into BioMS when the system is available.
Unscheduled Downtime Procedure Repository
a) Upon receipt of package from a collection site, the repository will follow their site-specific downtime procedures.
Upon Restoration of BioMS
a) BioMS help desk staff will log all manually processed biospecimen accessions into BioMS based on electronic / paper forms received.
b) Biorepository/Assay Lab staff, will log receipt of biospecimens in caTissue Open Specimen as per normal operations.
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