Biospecimen Management System (BioMS) User Guide
Alliance • August 2012Disclaimer
No actual patient names, identification numbers, or other personal information have been used in this publication.
Notice of Rights - CALGB members and participants may print, photocopy, distribute, and introduce this publication into an electronic retrieval system provided that such use constitutes "fair use" under copyright law, or is otherwise permitted by applicable law
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Permission to use this publication in a manner that exceeds these rights may be obtained or licensed from Cancer and Leukemia Group B (CALGB) Statistical Center, CALGB Information Systems, 2424 Erwin Road, Suite 802, Durham, NC, 27713.
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The Clip Board - By clicking this icon, the user can enter any comments they may have about the specimen. (ie.. unable to collect full tube of blood). Comments can be added at any time, even after the specimen has been received by the repository. Please Note: If a comment is added to a specimen after it has been received by the repository, no notification is generated by BioMs to the receiving repository. If you have a comment to add to a specimen that has already been received by the repository that could affect how the sample is processed by the repository staff, please call the repository and inform them of any new information you have about the specimen.
Red Exclamation Point - A red exclamation point (not shown in example) indicates that there is a mandatory form that needs to be completed. Clicking on the Red exclamation point icon will display the form in a pop up window for completion.
Mark as Not Collected (Tube in red circle with line) - Selecting this icon allows the user to set the specimen status to "Not Collected". A pop up window will appear when the icon is clicked that allows users to select reason why the sample is not going to be collected from a drop down menu. (ie.. Patient Missed Appointment). There is also an area where more detailed information can be entered.
Recollect (Tube surrounded by green arrows) - Samples that have had a previous status such as "Uncollected" can be updated to Collected by selecting the Recollect icon. A pop window will appear that alerts the user that asks the user to confirm the action.
Specimen checklist Task bar
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Select the Create button. When the Confirm Shipment Details Window appears, select the location the shipment is to be shipped to from the drop down menu.
Next select the desired Shipping Method from the drop down menu.
Once you have the desired ship to and ship method information selected, click the submit button.
BioMs will create a new shipment with the desired shipping criteria and unique shipment identification.
Sending a shipment
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Edit or Delete a Shipment
Shipments can be edited by site users only within 24 hours after a shipment has been sent. Site users are prevented from making any changes 24 hours after a shipment has been sent to eliminate unexpected issues as a repository staff might be receiving the shipment at the same time. BioMs will allow shipments with a status of "Not Shipped" to be edited. If you need to edit a shipment 24 hours after you send it, please reach out to BioMS Help Desk and they can assist you to make the necessary changes after checking with the repository. Once a shipment has a status of received by the repository in BioMs, the shipment will not appear in the Manage Shipment home page, and can not be edited.
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