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Anyone with a WUSTL Key and password can log in to https://redcap.wustl.edu/. When logging in for the first time, you will be prompted to enter a primary email. For Washington University faculty and staff, please enter your @wustl.edu email. For users with a guest WUSTL key, please enter your email from you other institution or organization. Ideally, this is a .edu or .org email. A confirmation email will be sent to the primary email you entered. Once you have confirmed your email address, you can create projects and be added to projects.
Guest WashU REDCap Accounts
Users from external sites must receive a Guest WUSTL Key and Password. In order for an external collaborator to receive a guest WUSTL Key, a Wash U "Sponsor" will need to complete the WUSTL Key Guest Account Request Form. This form needs to be completed for EVERY external collaborator, not one form per site. The "Sponsor" must be the project Principal Investigator (PI). Once the user has obtained their guest WUSTL Key, they can log in as described in the “User Account Access” section above.
Account De-activation
Accounts will remain active as long as the user is associated with the university or the guest WUSTL Key is active. Accounts of users departing the university will be suspended when the WUSTL Key and password becomes inactive. Users who change departments within Washington University do not have their accounts suspended so do not need to create a new account when they begin in the new department. Please note, a guest WUSTL Key is not tied to an external collaborators institutional account meaning if they leave their current position, the guest WUSTL Key may remain active unless the "Sponsor" of the guest WUSTL Key alerts Wash U IT to deactivate the account. It is important that you monitor external accounts and remove the user from projects if they are no longer working on the project.
Recommended Practice: PI/PAs PIs and/or other project administrators should review the list of users on all REDCap projects at routine intervals. We recommend doing this at least annually in the spring. Students and other trainees are often added to projects temporarily, so the conclusion of the spring academic semester is an excellent time to review the user lists of REDCap Projects.
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