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Anyone with a WUSTL Key and password can log in to https://redcap.wustl.edu/ , referred to as REDCap v13. Users from external sites must receive a Guest WUSTL Key and Password. In order for an external collaborator to receive a guest WUSTL Key, a Wash U "Sponsor" will need to complete the WUSTL Key Guest Account Request Form. This form needs to be completed for EVERY external collaborator, not one form per site. The "Sponsor" can be the project Principal Investigator (PI) or Project Administrator (PA). A PA is generally a Research Coordinator, Program Specialist, Nurse Coordinator or other study team member that has the highest level User Rights on a project such as Project Setup, User Rights, and Data Access Groups (DAGs). PI and PA are sometimes listed together in REDCap as PI/PA.
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Once a user with a WUSTL Key and password logs in to REDCap v13, they can begin creating REDCap Projects on the WUSTL REDCap Instance. Projects are in Development Status by default when a project is created. Development Status allows for easy building, testing, and modifying in order to tailor the project for the specific needs of your study. Data collected and stored in a project that is in Development Status is not considered HIPAA compliant. Therefore, collection and/or storage of PHI or other sensitive data ("real data") are not permitted while the project is in Development Status. In addition, data are not backed-up when the project is in Development Status so you are at risk of permanent data loss. Projects must be moved to Production Status before collecting after the project has been thoroughly tested AND the IRB has approved the protocol for the study(ies) which data will stored in REDCap. An IRB Approval Letter will be requested and required in order for the project to be moved to the production server. Multiple REDCap Projects can be created for a single study as long as each is moved to Production Status and the IRB Approval Letter is uploaded for each individual REDCap Project.
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