All information pertains to REDCap Version 13 (REDCap v13). REDCap Version 7 is being decommissioned on 12/31/2023. If you need information about REDCap Version 7, please email the REDCap Helpdesk.
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WUSTL REDCap Instance and Servers
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Access to the secure REDCap servers is provided in compliance with WUSM’s HIPAA guideline. Each user is responsible for the security of their WUSTL Key and password. All user access and user rights to individual REDCap Projects are controlled by the study team themselves. From a technical perspective, when a REDCap project is created, the person who creates project is responsible for adding other study team members. Study team members can be added with the ability to control other people's User Rights. Anyone given the ability to control user rights is able to add or remove people from the project as well as control what specific tasks they can complete in REDCap. The person who creates the project plus anyone added with the ability to control User Rights are responsible for the people who are added to that individual project. From a compliance perspective, the Principal Investigators (PI) of the study is responsible for ensuring only appropriate individuals have access to the project. For a research study, the PI is the person defined in the approved IRB protocol as the PI or Co-PI and appropriate study team members are those listed on the Research Team in the approved IRB protocol with proper regulatory training (e.g. CITI). The PI also is responsible for ensuring all study team members who are using REDCap are properly trained for the tasks they will complete. It is the responsibility of the PI and PA to restrict all user privileges to a level that they do not gain access to sensitive data to which they do not have proper approvals or to data which they are supposed to be blinded to. It is the responsibility of the PI and PA to remove any users that leave the university or no longer work on the project.
Research Data
Research data stored in REDCap is subject to the Washington University Research Data and Materials Policy. If the PI leaves the university, research data in REDCap can be transferred only with prior approval from a Dean, Department Chair, or Director (as specified in the PI Departure Process). If any other study team member leaves the university (another faculty member, student or trainee, etc.) they must be treated as an external collaborator. First, the any individual leaving the university must still be on the research team in the approved IRB protocol. Then, they must receive a guest WUSTL Key and be added to the project with the guest WUSTL Key by a PA.